The Family Rights and Privacy Act of 1974 (FERPA) gives students certain rights regarding their records:
- To inspect eligible records in their files;
- To petition to change their records upon proof of error;
- To have their records remain private except for the following circumstances:
- Parents of dependent students will be allowed to see the student’s academic records once appropriate documentation has been provided to demonstrate the student’s dependent status;
- Institutional officers may access student records on a “need to know” basis;
- Students may authorize release of any part of the eligible record;
- Approved researchers may access student records provided the data secured is not to be released in any identifiable way with specific students; and
- The following information has been designated as directory information and is subject to release to the public: Students’ names, addresses, telephone listings, dates and places of birth, major field of study, classifications, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, various honors and awards received and most recent, previous educational agency or institution attended by students; and
- Government authorities providing aid or service to the students; and
- Other educational institutions to which students have applied for admission. Academic disciplinary measures (probation, suspension, dismissal and similar matters) will be released to other institutions;
- Government authorities operating under the Solomon Act.
- When the student has completed a release of information form allowing another individual to obtain information concerning his/her records;
- To withhold any directory information by completing the proper form. Requests for withholding directory information must be obtained and filed at the Office of Admissions and Records for each enrollment period (fall, spring, interim, summer), within the first two weeks of the fall or spring semesters and the first week of an interim or summer session;
- ENMU does not release records of other institutions: transcripts, test scores, etc.;
- For the purpose of interpreting FERPA regulations, ENMU-Roswell defines “student” as any person who has been fully accepted to the University, has registered for classes and has made a payment commitment for that registration.
Other information regarding disclosure of student data is posted at the Office of Admissions and Records in compliance with the Act.