Grading Systems

The following are letter grades given and their equivalents in grade points:

“A” – Four grade points per credit hour – “A” grade indicates exceedingly high achievement.

“B” – Three grade points per credit hour – “B” grade indicates above average achievement.

“C” – Two grade points per credit hour – “C” grade indicates satisfactory achievement.

“D” – One grade point per credit hour – “D” grade indicates marginal achievement.

“F” – Zero grade points per credit hour. “F” grade indicates unsatisfactory achievement.

Other report abbreviations and their meanings include the following:

“I” – Incomplete – The “I” grade is given for passing work which could not be completed due to circumstances beyond the student’s control. The following policies apply to “I” grades:

  1. In no case is an “I” to be used by faculty to avoid the assignment of “D” or “F” grades for marginal or failing work.
  2. Change of an “I” to a satisfactory grade is accomplished by the instructor submitting a change of grade form to the Office of Admissions and Records when the work has been completed. An “F” grade may be given for inadequate work or work not completed in a timely fashion.
  3. A student cannot change an “I” by reenrolling in the course. Repeating a course will give the student a new grade but will not remove the “I” from the previous registration.
  4. An “I” grade will not replace an “F” grade for grade point average determination.
  5. It is the student’s responsibility to remove an “I” by completing his/her course work in a manner acceptable to the instructor before the end of the next regular semester. In the event that an instructor no longer teaches at ENMU-Roswell or the instructor cannot be reached, the student should contact the appropriate assistant vice president for further assistance.
  6. Failure of the student to complete required coursework and/or failure of the instructor to submit the appropriate Grade Change Form before the end of the next regular semester will result in the conversion of the “I” to a grade of “F”.

“N” – No grade reported by instructor.

“W” – Withdrawal – “W” indicates formal withdrawal from class prior to the withdrawal deadline for each semester.

“S” – Satisfactory – “S” indicates satisfactory completion of a short‑term workshop or other unique course designated for “S‑U” grading.

“U”– Unsatisfactory – “U” indicates unsatisfactory work in a short‑term workshop or other unique course designated for “S‑U” grading.

“NC” – Audit. “NC” indicates that students are taking the course for no credit.

Students may access their grades and a calculated semester and cumulative GPA through the secure sign-in area of the ENMU-Roswell website at the end of each semester. Only those courses with grades “A,” “B,” “C,” “D,” or “F” are included in the calculation of the GPA. Grades of “AU,” “NC”, “I,” “N,” “S,” “U,” and “W” are excluded from the calculations, but are included on the grade report.

Changing Grades

Once grades are posted to the academic history and permanent record of the student, they may be changed only through the submission of a Grade Change Form which will include justification of the change, and the approvals of the instructor and the appropriate program chair and/or assistant vice president.

Students wishing to appeal a grade already on record must petition the instructor. Further appeal may be made to the appropriate assistant vice president. If the appeal is not satisfied at the unit level, a student may file a formal appeal for consideration to the Academic Standards Committee (Please refer to the Appeal Process as described in the catalog section, “Academic Policies and Procedures” for additional information.)

Grade change requests will not be considered after a period of one year from the posting of grades on the transcript.

Repeating Courses

A course may be repeated once to improve a grade. The last of the two grades will be included in the student’s semester and cumulative grade point averages, and will also be considered the grade of record for the satisfaction of degree requirements.  If for any reason the student wishes to repeat a course for a second time to improve a grade, the student must obtain an official “Application to Repeat a Course” form, take it to the appropriate assistant vice president for approval, and present the signed form to the Office of Admissions and Records prior to registering for the course. The following restrictions apply:

  1. When a student repeats a course, all grades will show on the transcript.
  2. The last grade earned will be counted in the semester and in the student’s cumulative grade point average (GPA) regardless of whether it is higher or lower than the previous grade.
  3. For courses that are not repeatable for credit, the grade from the last approved repeated course will be counted in the semester and in the student’s cumulative grade point average (GPA) and will be considered the grade of record for the satisfaction of degree requirements regardless of whether it is higher or lower than the previous grade.
  4. A student may request to repeat the equivalent course at a non-ENMU-Roswell Campus by submitting the “Repeat of Course Form” to the Admissions and Records Office after securing prior approval from the appropriate assistant vice president. If the request is approved, the grade for the transfer repeat course from a non-ENMU-Roswell Campus will be recorded on the ENMU-Roswell transcript as a transfer course and the grade from the ENMU-Roswell course will be excluded from the student’s grade point average. If a student has already taken an ENMU-Roswell course twice, the course may NOT be repeated to raise the grade.
  5. Students may also repeat a non-ENMU-Roswell equivalent course (transfer course) at the Roswell campus by submitting the “Repeat of Course Form” to the Admissions and Records Office after securing prior approval from the appropriate assistant vice president. If the request is approved, the grade for the transfer repeated course from the non-ENMU-Roswell Campus will be excluded from the transfer GPA and the ENMU-Roswell course will be included in the student’s grade point average. If the course has already been taken twice at the non-ENMU-Roswell institution, the course may NOT be repeated to raise the grade.
  6. In any of the above circumstances, where there is a difference of credit hours or course number level, the value of the repeat course will be used for calculating the cumulative GPA and determining the satisfaction of degree requirements.
  7. A grade of “I”, “NC”, or “W” for a repeat course does not replace a previous grade and the original grade will remain in the student’s cumulative GPA.
  8. Program requirements may contain further restrictions regarding repeated courses for the satisfaction of program requirements. Please refer to specific program requirements in this catalog and consult with program representatives as needed for further clarification.

Academic Standings

Students who do not maintain adequate academic standing (Good Standing) will begin to progress from Academic Warning to Academic Probation and finally to Academic Suspension.

Academic Warning

  • All students whose GPA falls below a cumulative GPA of 2.0 for the first time will be placed on Academic Warning at the end of that semester.
  • Students whose cumulative GPA remains below 2.0 after being placed on academic warning will continue on academic warning status as long as their semester GPA is 2.25 or higher, or until the Cumulative GPA is again above 2.00.
  • Students whose cumulative GPA and Semester GPA are below 2.0, and have attempted less than 16 hours will remain on academic warning status. Once 16 hours have been attempted, failure to meet either the semester or cumulative GPA requirement will result in Academic Probation Status.

Academic Probation

  • Students whose cumulative GPA remains below 2.0, whose semester GPA is below 2.25, and who have attempted at least 16 hours, will be placed on Academic Probation.
  • Students whose cumulative GPA remains below 2.0 after being placed on academic probation will continue on academic probation status as long as their semester GPA is 2.25 or higher, or until the Cumulative GPA is again above 2.0.
  • Students whose cumulative GPA remains below a cumulative 2.0 and semester GPA remains below 2.25 after one semester of probation will be placed on Academic Suspension.

Academic Suspension

  • Students suspended for the first time will be allowed to apply for readmission to ENMU-Roswell after one regular academic semester (fall or spring) has elapsed.
  • Students suspended for a second time will be allowed to apply for readmission after two regular academic semesters (fall or spring) have elapsed.
  • Students suspended for a third time will be allowed to apply for readmission after a period of five years has elapsed.
  • Readmission in any of these instances is not automatic.

Students whose cumulative GPA is raised to 2.0 or higher after being placed on Academic Warning, Academic Probation, or Academic Suspension, will be placed back into Good Standing status. Subsequent failures to meet the above academic standards will result in Academic probation or suspension statuses, accordingly.

Continuing students on academic warning, probation and suspension waiver may enroll only during regular registration periods and once grades have been posted for the current semester. Failure to meet the conditions of the Suspension Waiver may result in disenrollment, further suspension or denial of readmission to the University.

Students suspended from any ENMU campus are suspended from the University. Suspended students must apply for readmission to the University, regardless of the campus of enrollment, and must submit an Academic Standing—Appeal for Readmission Form to the Academic Standards Committee. The Academic Standards Committee will review the appeal and determine whether or not the student will be allowed readmission to the university. Students allowed readmission after suspension will be placed on a suspension waiver with specified conditions for enrollment. These conditions may include a required minimum semester GPA, repeat of certain courses, or other requirements deemed appropriate by the Academic Standards Committee.

Auditing

Students may audit classes by indicating NC (noncredit) on the registration form. Students may change the registration to credit during the drop/add period provided that all requirements for regular admission are met. It is also possible for students to register for credit and change to audit during the drop/add period. Courses taken for noncredit will appear on the student’s transcript as “NC” with no credits recorded and no grades assigned.

Fees for auditing classes are the same as for taking classes for credit.

Dean’s Honor List

Students enrolled for 12 or more credit hours at ENMU‑Roswell whose end‑of‑semester GPA is 3.25 or better will be listed on the Dean’s Honor List. Audit courses are not included in the credit hour calculation. This list is prepared for the fall and spring semesters only.