ENMU-Roswell Financial Aid

The mission of the Financial Aid Office is to provide quality customer service to all students and the ENMU-Roswell community, and provide timely delivery of financial aid assistance to eligible students while maintaining compliance with federal and state regulations.

The goal of the Financial Aid Office is to help students better understand the financial aid process and learn about the different types of assistance available to them. Primary responsibility lies within the student and family. However, when the family contribution toward educational costs is insufficient, financial aid will be made available whenever possible.

All correspondence from the Financial Aid Office is sent to ENMU-Roswell student email accounts. More detailed information and important dates regarding financial aid is available on the Financial Aid webpage located on the school’s website www.roswell.enmu.edu. General information may be obtained at www.studentaid.ed.gov.

Applying for Financial Aid (Early FAFSA, FSA ID)

ENMU-Roswell FAFSA School Code: 002661

Students must complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov . Students are encouraged to create an FSA ID at www.fsaid.gov, which allows students and parents to sign the FAFSA electronically. Students may also contact the Financial Aid Office for assistance with the application process. To be considered for all types of aid, students should apply by the priority date posted on the ENMU-Roswell financial aid webpage, since campus-based funds are awarded on a first-come, first-serve basis. Students must be degree seeking in a financial aid eligible program and be taking classes toward their degree in order to be eligible for financial aid.

For the best opportunity to receive the maximum financial aid awards, students should complete the FAFSA as soon as possible each year. Once the school receives the Student Aid Report (SAR) electronically, first-time entering students will receive a letter via mail, and continuing students will receive an email informing them of any documents needed to complete their financial aid file. If a student’s FAFSA is selected for verification, that student must submit all requested documentation to the Financial Aid Office for review. Students should check their ENMU-Roswell student email accounts frequently.

Federal Student Aid: Students must submit their FAFSA using the income information from the Prior-prior year (PPY). This means students will submit the FAFSA using tax information from two years prior, optimizing the opportunity to use the IRS Data Retrieval Tool (DRT).  Awards at ENMU-Roswell are awarded on a first-come, first-serve basis, so applying early is always best if students want to be considered for all available aid.

Types of Financial Aid

Financial aid is money in the form of loans, grants, employment, and scholarships that is available to students to help pay the cost of attending a college, university, or vocational/technical school. Financial aid comes from the federal government, which is the largest provider of aid, as well as, state governments, schools, and a variety of other public and private sources. Financial aid programs fall within two basic categories: merit-based and need-based aid.

  • MERIT-BASED AID is given to students who have a special characteristic, skill, talent or ability. A scholarship is an example of merit-based aid. Merit-based aid is usually a gift that does not have to be paid back, although a student who receives merit money may have to promise to teach or perform some other service when they complete school.

Scholarships: Institutional scholarships and other scholarship deadline dates vary. Scholarship information is available at the Financial Aid Office or on the Financial Aid webpage.

  • NEED-BASED AID is given to students who can show they need financial assistance to pursue a college education by completing the FAFSA. Most financial aid is awarded on the basis of need.

There are three (3) kinds of need-based aid:

  1. Grants: gifts that do not have to be paid back. The types of grants available at ENMU-Roswell are Pell Grants, FSEOG and State Grants.
  2. Loans: borrowed money that has to be paid back over a period of time, usually after a student leaves school. ENMU-Roswell participates in the Federal Direct Subsidized and Unsubsidized Loan programs, and the Parent Loan for Undergraduate Students.
  3. Work-study: money that the student earns by working at a part-time job. Funds used to pay for the majority portion of a work-study student’s earnings come from either the Federal Work-Study program or the State of New Mexico Work-Study program.

Information concerning types of aid and eligibility criteria can be found at www.roswell.enmu.edu or by contacting the Financial Aid office at 575-624-7400.

Federal Student Loans

Direct Loans are low-interest loans for students and parents to help pay the cost of a student’s education after high school. The lender is the U.S. Department of Education (the Department), though most of the contact will be with your loan servicer.  With Direct Loans, you

  • Borrow directly from the federal government and have a single contact—your loan servicer—for everything related to repayment, even if you receive Direct Loans at different schools.
  • Have online access to your Direct Loan account information via your servicer’s website.
  • Can choose from several repayment plans, and you can switch repayment plans if your needs change.

Student loans are not automatically awarded to students at ENMU-Roswell. All students interested in student loans must submit a student loan request with all required documents to the ENMU-Roswell Financial Aid Office. Your request will be reviewed and an award notice will be sent via email. Students must complete entrance counseling and sign the master promissory note before any loan funds will be disbursed.

Entrance counseling

The purpose of entrance counselling is to ensure you understand the terms and conditions of your loan prior to your loan disbursing.

Exit Counseling

The purpose of exit counselling is to help you understand your rights and responsibilities as a student loan borrower, help you setup repayment plans, and give you contact information after you leave school. The federal government requires that you complete exit counselling prior to graduating or stop attending at least half-time.

Verification

Verification is a process in which information submitted on a student’s FAFSA is reviewed by the Financial Aid Office for accuracy and completeness. Each year, the Federal Department of Education selects a percentage of all FAFSA’s received each year for verification. The verification process requires the Financial Aid Office to confirm the data supplied by the applicant and/or parent(s). Although ENMU-Roswell cannot determine who will be selected for verification each year, students should anticipate selection and compile the documents required to complete the verification process. If your FAFSA is selected for verification, submit all required documentation to the Financial Aid office for review. Any delay in providing required documents to complete the federally mandated verification process may impact your financial aid award package.

Professional Judgement/Special Circumstances

Professional judgment refers to the authority of a school’s financial aid administrator to make adjustments to the data elements on the FAFSA. The FAFSA does not provide families with a place to explain special circumstances affecting their ability to pay for the student’s education. The Federal Need Analysis Methodology (FM) is likewise a rigid formula, with no provisions for exceptions. To remedy this, Congress has delegated to the school’s financial aid administrator the authority to compensate for special circumstances on a case-by-case basis with adequate documentation.

If you feel you have a special or unusual circumstance, contact the Financial Aid Office. Additional forms need to be submitted before a special circumstance request is reviewed. Please keep in mind that professional judgment is administered on a case-by-case basis, and financial aid administrators have the authority to use professional judgment but are not required to do so.

The decision of the financial aid administrator is final. There is no appeal. By law, neither the school’s president nor the US Department of Education can override the financial aid administrator’s decision.

Awards

All financial aid offers and awards are based on information provided by students, and/or spouses and parents of students, availability of funds, and eligibility requirements. Any award may be revised based on changes in enrollment, cost of attendance, family contribution or failure to meet Satisfactory Academic Progress. Withdrawals or reductions in enrollment may affect an award or any future awards. Offers are subject to revision at any time due to changes in policy, law, regulations, additional resources, calculation, or funding.

Award Notification

Students will receive an award notification any time awards are increased, decreased, canceled or new awards added. The notification will direct students to the secure website where they can view financial aid awards and eligibility.

Summer Financial Aid

Summer financial aid is available to students if funds are available on a first-come, first-serve basis. Students must be registered for classes and have submitted a Summer Financial Aid Request Form. Pell Grants are available to students who have eligibility remaining for the academic aid year that was not used in the fall and spring semesters.

Financial Aid Disbursement

ENMU-Roswell will automatically transfer any financial aid awards to pay toward allowable University costs. Allowable costs may include tuition, student fees, and bookstore charges. Any aid received in excess of posted, allowable University costs will be refunded to the student in the form of a check or direct deposit from the Business Office.

Course Repeats and Financial Aid Eligibility

Repeat classes may only count towards financial aid eligibility if (a) the course was previously failed or (b) the course was previously passed only once. This means a student who fails a class may repeat a class and have it count as credit toward the determination of enrollment status for financial aid purposes, but a student who has already passed a class may only repeat the class once more (e.g., to receive a better grade) and have these credits count toward financial aid eligibility. The Financial Aid Office does not determine if you may repeat a class, only whether you may be eligible for financial aid for a repeat class.

Financial Aid Satisfactory Academic Progress (SAP)

Students receiving federal or state student financial aid must maintain Satisfactory Academic Progress (SAP) at ENMU-Roswell in order to remain eligible for financial aid. Satisfactory Academic Progress is defined by federal regulations, in conjunction with the university, as obtaining and maintaining a semester and cumulative grade point average (GPA) of 2.0 or better, a cumulative completion average of 67 percent or better and having an academic standing consistent with graduation requirements.

The Financial Aid Office evaluates SAP after the completion of each semester (fall, spring, and/or summer). Students will receive notices regarding SAP status via their ENMU-R student email accounts.

Federal regulations require that the standards applied to students receiving financial aid also apply during periods when a student is not receiving federal financial aid. All semesters of enrollment must be considered for SAP (even summer, and even when a student is not receiving federal financial aid).

Students who have already received a Bachelor’s Degree are not eligible for grants and will not be eligible for other aid at ENMU-Roswell due to the timeframe policy.

Please read the Satisfactory Academic Progress policy on the financial aid webpage for more detailed information regarding requirements to maintain financial aid eligibility.

Financial Aid Appeal Process

Students may appeal to the Financial Aid Office for reinstatement of financial aid. The appeals are reviewed upon submission for students who have been denied financial aid due to unsatisfactory academic progress or have exceeded the time frame for financial aid. Only mitigating circumstances will be considered. The appeal form is available on the Financial Aid webpage.

Return of Title IV Federal Aid/Class Attendance

Title IV Federal Student Aid funds are awarded under the assumption students will attend classes for the entire period for which the aid is awarded. When students completely withdraw, officially or unofficially, they may no longer be eligible to receive the full amount of Title IV aid originally awarded. Academically related attendance activities are recorded by physically attending classes, taking exams, submitting required assignments, attending school assigned study groups, etc.

  • An official withdrawal is when the student withdraws using the University’s official withdrawal process and there is documentation to support the withdrawal.
  • An unofficial withdrawal is when a student stops attending classes and/or receives all F’s at the end of the semester because he/she stopped attending classes and did not officially withdraw.

When students who began the academic period did not complete at least 60 percent of the period, a recalculation occurs to show the percentage of aid that was earned. This percentage is derived by dividing the number of days the student attended by the number of days in the period.

If the amount of aid disbursed to the student is greater than the amount of aid the student earned, any unearned funds must be returned to the appropriate aid program. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, any earned funds may be made available to the student as a post-withdrawal disbursement.

Students completely withdrawing from classes are liable for any balance due to ENMU-Roswell after the return of federal student aid funds.  Go to roswell.enmu.edu to access the complete ENMU-Roswell Refund policy.

If a student is reported to Financial Aid as never having attended a class or classes at ENMU-Roswell by the faculty, the student will be contacted by phone and/or email. This could delay disbursement of any financial aid awards.

Receiving all F’s for the Semester

Students who stop attending classes and do not officially withdraw from classes will receive a failing grade. In cases where students receive all F’s, and received Title IV funds, the student may owe all or a portion of the money back to the school and/or the Federal Government. Students who owe money back cannot register for classes, receive Title IV assistance, or obtain academic transcripts until the balance has been paid in full.