Committees and Governance
Committees
Committee | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members | Member Term Lengths | Budget | Make Decisions/Recommendations | Reports To | Approves Committee Actions | Last Met | Needs development/restructuing | |
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Academic Standards | The Academic Standards Committee serves as a final review board for student concerns relating to catalog policies and procedures. Regular meetings of the committee occur prior to each semester to act on student appeals. | Prior to each term | Director of Admissions (Chair), Advisor appointed by the VP Student Affairs, Division AVP appointed by VP Academic Affairs, 3-Faculty Representatives, Professional Senate Representative, Support Senate Representative | Two Year term, Alternating | Executive Director Student Services | Executive Director Student Services | 2019 | Needs further clarification | |||
Administrative Evaluation | Assess Campus Administrators | Three Faculty, one from each area, IR Executive Director, Faculty Senate President, Professional Senate President, Support Senate President | Two Year term, Alternating | Faculty Senate | Faculty Senate President | 2019 | |||||
Art | insure, appraise, secure, | HR Director | HR Director | 2019 | |||||||
Budget | Budget Director | VP of Business Affairs | |||||||||
Building Name & Signage | |||||||||||
Catalog | |||||||||||
Co-Curricular | 2019 | ||||||||||
Curriculum (Proposed) | Review proposed curriculum changes to include new courses, certificates, and degrees; the modification of existing courses, certificates, and degrees; and the deletion of existing courses, certificates, and degrees | Proposed: Faculty Members, VPAA Executive Assistant, representative from Registrar's Office | Faculty Senate? | Faculty Senate President | 2019 | ||||||
Distance Learning | One Faculty from each Instructional Area | Two Year term, Alternating | VPAA | Director of Distance Education | 2019 | ||||||
Diversity | Encourage and support diversity, equity, and inclusion in our college community. | Monthly | Vice President of Academic Affairs, faculty representative, and at least two staff representatives, | Two Year Term | yes | decisions and recommendations | President | Core Team | |||
Emergency Planning | Ensure … | Director of Campus Security | Director of Campus Security | 2019 | |||||||
Employee Enrichment (Campus Activities) | 2019 | ||||||||||
Enrollment Management Committee | Director of College Development (Chair), Director of Admissions, Recruiter, CWCD Coordinator, Financial Aid, Housing Representative, Bookstore Manager, Representative from Health, Technical Ed, Arts and Science, Special Services, Support Staff Representative *Do not know if committee has met in some time; Housing and Bookstore are outside entities now and would probably need permission from the companies to sit on a committee | Executive Director of Student Services? | Vice-President of Student Services | ||||||||
Faculty Development | Subcommittee of faculty senate--One Faculty each Instructiona Area, Two At Large Faculty | Faculty Senate | Faculty Senate President | 2019 | |||||||
Faculty Dispute Resolution | Five Tenured Faculty - At large | Two Year term, Alternating | |||||||||
Faculty Evaluation | The purpose of this committee is to assist in the development of processes and instruments to assess the performance of full-time and adjunct faculty. The committee also makes recommendations for the change of status of eligible full-time faculty members. | 3 - Even Term Faculty, 3 Odd Term Faculty. Chair elected by FEC. | Membership in the committee is defined in the Faculty Handbook and may vary from year to year depending on changes in that document. 2 Year Terms, Odd/Even | Faculty Senate | Faculty Senate President | 2019 | |||||
Faculty Handbook | One Faculty each Instructiona Area, Two At Large Faculty | Two Years | Faculty Senate | Faculty Senate President | 2019 | ||||||
Grievance Committee | |||||||||||
Handbook | |||||||||||
Institutional Assessment | The Assessment Committee is organized to review and modify institutional strategies regarding assessment and institutional effectiveness." | Monthly | Executive Director Institutional Research (Chair), VP Acadmic Affairs, Institutional Research Assistant, 2 - Divison AVP, Accreditation Coordinator, Faculty Representatives (1 each from Arts and Science, Health, Technical Education, Special Services, Faculty Senate President, Professional Senate Representative, Support Senate Representative, Faculty Representative At-Large (Ex-Officio Members: President, VP Business Affairs, Director Testing, Student Representative) | Varies by position--see posted charter on webpage | VPAA | Executive Director of IR | 2019 | ||||
Leadership ENMU-Roswell | |||||||||||
Management Council | Core staff plus senate president | President | President | ||||||||
Professional Development | |||||||||||
Program Review | VPAA | 2019 | |||||||||
Strategic Planning Oversight | President | 2019 | |||||||||
Student Activity | 2019 | ||||||||||
Student Recognition | One Faculty from each Instructional Area | Two Year term, Alternating | |||||||||
Notes: Do we have all faculty committees? | |||||||||||
Committee | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members | Member Term Lengths | Budget | Make Decisions/Recommendations | Reports To | Approves Committee Actions | Last Met | Needs development/restructuing |
Boards
Boards/Senates | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Make Decisions/Recommendations | Report To | Approves Board | Year Last Met |
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Administrative Council | The Administrative Council (AC) is the top-level management group where final review and approval of institutional policy and practices occur unless there is otherwise a requirement for Board of Regent's approval. | Voting members of the AC include the President, the Vice President Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Director of Human Resources, the Executive Director of College Development, Professional Senate President, Faculty Senate President, and Support Senate Presient. The Executive Administrative Assistant to the President is the recording secretary and is a non-voting member of the AC. | The chair is elected from the voting membership each July. | President | ||||
Board of Regents | The Eastern New Mexico System (the System) is governed through a system of procedures and structures designed to provide for participation by and/or consultation with the entire System’s community in the development of institutional policies and procedures. It is the responsibility of the Board of Regents to adopt policy for the System and individual campuses. The chancellor of the University System has responsibility to implement policy thus adopted through appropriate officers of the System administration and through appropriate representative bodies of the various constituencies that comprise the University System. The chancellor also has responsibility to recommend policies to the Board after consultation with the representatives of those constituencies affected by the policy. The development of policy is a responsibility shared by the administration of the System and the representatives of affected constituencies. The Board and the various constituencies comprising the System may also initiate the development of policies. The purpose of the consultative process is to ensure participation by the internal constituencies of the System in the formation of policies and procedures that affect the academic, administrative, and social and public service functions of the ENMU System as it seeks to fulfill its mission. | Regularly scheduled meetings of the Board are held quarterly, or more frequently, at one of the System’s campuses. | The Board consists of five (5) members, four (4) of whom shall be qualified electors of the state of New Mexico, one of whom shall be a member of the student body of the ENMU Portales campus and no more than three (3) of whom at the time of their appointment shall be members of the same political party. | Appointment of the non-student members is for six (6) years and until the regent's successor is appointed and duly qualified [See N.M. Const. art. XII, § 13, art. XX, § 2 and NMSA 1978, §§ 21-3-4 (1893) and 21-3-30 (1927).] | The Board has complete power and control over the ENMU System (System). The powers of the Board include the following powers the Legislature has expressly given to the Board: to sue, to make contracts, to hire the System chancellor and determine his or her compensation, to determine what shall be taught and the faculty to be employed and their compensation. The title to all property belonging to the System is vested in the Board. | The membership, appointment, qualifications and terms of members of the board and their removal and replacement shall be governed by the constitution and laws of the state of New Mexico. | 2019 | |
Community Advisory Council | Advise President concerning matters in the image of ENMU Roswell in the community, program needs, economic, social, and political developments within the community and state, communicate with the public, assist in the development of needed resources | Monthly | President (ex officio), Regent Roswell Area; Superintendent-Dexter, Hagerman, Lake Arthur, Roswell Independent School District; President of the Board Dexter, Hagerman, Lake Arthur, Roswell Independent Schools, and Board Member Roswell Independent Schools District 1, Superintendent Hagerman, 15 - 20 community members selected at large | 3 Years, rotating each year; Calendar Year | Recommendations made to President | President | President | |
Community College | The Roswell Branch Community College Board (a.k.a as the Community College Board) has a contractual agreement with the Board of Regents of Eastern New Mexico University. The agreement provides for the operation of a branch community college of Eastern New Mexico University. The operating agreement sets forth the terms and conditions for the operation of the institution which is known as Eastern New Mexico University-Roswell (ENMU-Roswell). | Monthly | Two year term | Board of Regents, Chancellor ENMU | 2019 | |||
Faculty Senate | Monthly | One member per 10 Faculty Members (must have one associated with each instructional area) | Two year term, alternating | VP Acadmic Affairs | Elections by senate members | 2019 | ||
Foundation | To promote the development of Eastern New Mexico-University (ENMU-Roswell), concerned citizens have incorporated a foundation. | The Board of Directors shall hold regular meetings semi-annually, with one meeting, considered the annual meeting, to be held in the second quarter (April, May or June) of each year. | The Corporation shall have not less than three nor more than eighteen directors and the directors shall be appointed by the Board of Directors. The President of ENMU-R shall serve in an advisory capacity as an ex-officio member of the Board of Directors. | Of the initial Board serving from and after August 1, 1999, two Directors shall each be appointed initially for a one-year term, three for a two-year term and three for a three-year term. Thereafter, the terms of all directors shall be three years. | 2019 | |||
President's Cabinet | The President's Cabinet is comprised of the top-level college administrators. The cabinet discusses institutional issues and exchanges information on the daily operation of the college as well as develops approaches to strategic planning. | Members of the cabinet include the President, the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Director of Human Resources, and the Executive Director of College Development. The administrative assistant to the President is the recording secretary and is a non-voting member of the cabinet. | 2019 | |||||
Professional Senate | Primary vehicle for Professional Senate participation in Roswell governance. | Monthly | This constituency group shall include all those exempt, non-classified employees who are primarily mid-management or lower, not instructional in assignment. This group shall have representation through the ENMU-Roswell Professional Staff Senate. | Three Year Terms | President | Elections by senate members | 2019 | |
Support Senate | Primary vehicle for Support Senate participation in Roswell governance. | Monthly | This constituency group shall include all non-exempt, classified employees. This group shall have representation through the ENMU-Roswell Support Staff Senate. | Two year term, alternating | Suggestions or recommendations are noted in the minutes and discussed with the proper channels. | President | Elections by senate members | 2019 |
Boards/Senates | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Make Decisions/Recommendations | Report To | Approves Board | Year Last Met |
Clubs and Organizations
Club/Organization | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Budget | Report To | Make Decisions/Recommendations | Approves Club | Year Last Met |
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Aviation Explorer Post 103 | To provide experiences to help young people mature and become responsible and caring adults, and to provide experiences to help young people learn about aviation careers. Explorers are ready to explore the meaning of interdependence in their personal relationships. | August- May (once a month) | High School Students, Executive Officer, Post Committee (1 Chair and 2 or more committee), Advisor, Sponsor, Consultants | Annually | Fundraisers with funds housed with the boy scouts custodial account | AVP Technical Education and Boy Scouts, Campus President, Boy Scouts Representative, AVP Technical Education | September 2018-May 2019 | ||
Book Club | 2019 | ||||||||
Criminal Justice Club | |||||||||
Educators Rising | |||||||||
Faculty Book Club | 2019 | ||||||||
Get with Devin/Carolyn | |||||||||
Indigenous Peoples/Cultures | |||||||||
National Society of Leadership and Success | |||||||||
Nursing | Raise funds for the nursing pinning ceremony. | Monthly and as needed. | Level 2 nursing students | 1 year | Dependent on money left and money raised | Level 2 Nursing faculty rep and Nursing Program Director | Nursing Program Director | 2019 | |
OTA | |||||||||
Phi Theta Kappa | |||||||||
Psychology/Film | |||||||||
Skills USA | |||||||||
Veteran/Entreprenuerial | |||||||||
Club/Organization | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Budget | Report To | Make Decisions/Recommendations | Approves Club | Year Last Met |
Advisory Boards
Advisory Boards | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Make Decisions/Recommendations | Report To | Approves Board | Year Last Met |
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Nursing Advisory | Establish and maintain clincial partnerships while pursing a collaborative effort to obtain and share information which benefits all parties. | Annually and as needed. | Administration from clincial facilities, commnity representation, parties of interest. | No limit | The Board has no voting right or controlling power over the nursing program. However, recomendations and suggestions are highly taken into consideration in regards to revisons to the nursing program. | N/A | N/A | 2019 |
EMT Advisory | ||||||||
Respiratory Therapy Advisory | ||||||||
Aviation Advisory | ||||||||
Industrial Technology Advisory | ||||||||
Need to add rest of boards | ||||||||
Advisory Boards | Purpose | Meeting Schedule (weekly, quarterly, annually, etc.) | Members Assigned | Member Term Length | Make Decisions/Recommendations | Report To | Approves Board | Year Last Met |