Committees and Governance

Committees

Committee	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members	Member Term Lengths	Budget	Make Decisions/Recommendations	Reports To	Approves Committee Actions	Last Met	Needs development/restructuing
Academic Standards	The Academic Standards Committee serves as a final review board for student concerns relating to catalog policies and procedures. Regular meetings of the committee occur prior to each semester to act on student appeals.	Prior to each term	Director of Admissions (Chair), Advisor appointed by the VP Student Affairs, Division AVP appointed by VP Academic Affairs, 3-Faculty Representatives, Professional Senate Representative, Support Senate Representative	Two Year term, Alternating			Executive Director Student Services	Executive Director Student Services	2019	Needs further clarification
Administrative Evaluation	Assess Campus Administrators		Three Faculty, one from each area, IR Executive Director, Faculty Senate President, Professional Senate President, Support Senate President	Two Year term, Alternating			Faculty Senate	Faculty Senate President	2019
Art	insure, appraise, secure,						HR Director	HR Director	2019
Budget							Budget Director	VP of Business Affairs
Building Name & Signage
Catalog
Co-Curricular									2019
Curriculum (Proposed)	Review proposed curriculum changes to include new courses, certificates, and degrees; the modification of existing courses, certificates, and degrees; and the deletion of existing courses, certificates, and degrees		Proposed: Faculty Members, VPAA Executive Assistant, representative from Registrar's Office				Faculty Senate?	Faculty Senate President	2019
Distance Learning			One Faculty from each Instructional Area	Two Year term, Alternating			VPAA	Director of Distance Education	2019
Diversity	Encourage and support diversity, equity, and inclusion in our college community.	Monthly	Vice President of Academic Affairs, faculty representative, and at least two staff representatives,	Two Year Term	yes	decisions and recommendations	President	Core Team
Emergency Planning	Ensure …						Director of Campus Security	Director of Campus Security	2019
Employee Enrichment (Campus Activities)									2019
Enrollment Management Committee			Director of College Development (Chair), Director of Admissions, Recruiter, CWCD Coordinator, Financial Aid, Housing Representative, Bookstore Manager, Representative from Health, Technical Ed, Arts and Science, Special Services, Support Staff Representative *Do not know if committee has met in some time; Housing and Bookstore are outside entities now and would probably need permission from the companies to sit on a committee				Executive Director of Student Services?	Vice-President of Student Services
Faculty Development			Subcommittee of faculty senate--One Faculty each Instructiona Area, Two At Large Faculty				Faculty Senate	Faculty Senate President	2019
Faculty Dispute Resolution			Five Tenured Faculty - At large	Two Year term, Alternating
Faculty Evaluation	The purpose of this committee is to assist in the development of processes and instruments to assess the performance of full-time and adjunct faculty. The committee also makes recommendations for the change of status of eligible full-time faculty members.		3 - Even Term Faculty, 3 Odd Term Faculty. Chair elected by FEC.	Membership in the committee is defined in the Faculty Handbook and may vary from year to year depending on changes in that document. 2 Year Terms, Odd/Even			Faculty Senate	Faculty Senate President	2019
Faculty Handbook			One Faculty each Instructiona Area, Two At Large Faculty	Two Years			Faculty Senate	Faculty Senate President	2019
Grievance Committee
Handbook
Institutional Assessment	The Assessment Committee is organized to review and modify institutional strategies regarding assessment and institutional effectiveness."	Monthly	Executive Director Institutional Research (Chair), VP Acadmic Affairs, Institutional Research Assistant, 2 - Divison AVP, Accreditation Coordinator, Faculty Representatives (1 each from Arts and Science, Health, Technical Education, Special Services, Faculty Senate President, Professional Senate Representative, Support Senate Representative, Faculty Representative At-Large (Ex-Officio Members: President, VP Business Affairs, Director Testing, Student Representative)	Varies by position--see posted charter on webpage			VPAA	Executive Director of IR	2019
Leadership ENMU-Roswell
Management Council			Core staff plus senate president				President	President
Professional Development
Program Review							VPAA		2019
Strategic Planning Oversight								President	2019
Student Activity									2019
Student Recognition			One Faculty from each Instructional Area	Two Year term, Alternating
Notes: Do we have all faculty committees?
Committee	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members	Member Term Lengths	Budget	Make Decisions/Recommendations	Reports To	Approves Committee Actions	Last Met	Needs development/restructuing

Boards

Boards/Senates	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Make Decisions/Recommendations	Report To	Approves Board	Year Last Met
Administrative Council	The Administrative Council (AC) is the top-level management group where final review and approval of institutional policy and practices occur unless there is otherwise a requirement for Board of Regent's approval.		Voting members of the AC include the President, the Vice President Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Director of Human Resources, the Executive Director of College Development, Professional Senate President, Faculty Senate President, and Support Senate Presient. The Executive Administrative Assistant to the President is the recording secretary and is a non-voting member of the AC.	The chair is elected from the voting membership each July.		President
Board of Regents	The Eastern New Mexico System (the System) is governed through a system of procedures and structures designed to provide for participation by and/or consultation with the entire System’s community in the development of institutional policies and procedures. It is the responsibility of the Board of Regents to adopt policy for the System and individual campuses. The chancellor of the University System has responsibility to implement policy thus adopted through appropriate officers of the System administration and through appropriate representative bodies of the various constituencies that comprise the University System. The chancellor also has responsibility to recommend policies to the Board after consultation with the representatives of those constituencies affected by the policy. The development of policy is a responsibility shared by the administration of the System and the representatives of affected constituencies. The Board and the various constituencies comprising the System may also initiate the development of policies. The purpose of the consultative process is to ensure participation by the internal constituencies of the System in the formation of policies and procedures that affect the academic, administrative, and social and public service functions of the ENMU System as it seeks to fulfill its mission.	Regularly scheduled meetings of the Board are held quarterly, or more frequently, at one of the System’s campuses.	The Board consists of five (5) members, four (4) of whom shall be qualified electors of the state of New Mexico, one of whom shall be a member of the student body of the ENMU Portales campus and no more than three (3) of whom at the time of their appointment shall be members of the same political party.	Appointment of the non-student members is for six (6) years and until the regent's successor is appointed and duly qualified [See N.M. Const. art. XII, § 13, art. XX, § 2 and NMSA 1978, §§ 21-3-4 (1893) and 21-3-30 (1927).]	The Board has complete power and control over the ENMU System (System). The powers of the Board include the following powers the Legislature has expressly given to the Board: to sue, to make contracts, to hire the System chancellor and determine his or her compensation, to determine what shall be taught and the faculty to be employed and their compensation. The title to all property belonging to the System is vested in the Board.		The membership, appointment, qualifications and terms of members of the board and their removal and replacement shall be governed by the constitution and laws of the state of New Mexico.	2019
Community Advisory Council	Advise President concerning matters in the image of ENMU Roswell in the community, program needs, economic, social, and political developments within the community and state, communicate with the public, assist in the development of needed resources	Monthly	President (ex officio), Regent Roswell Area; Superintendent-Dexter, Hagerman, Lake Arthur, Roswell Independent School District; President of the Board Dexter, Hagerman, Lake Arthur, Roswell Independent Schools, and Board Member Roswell Independent Schools District 1, Superintendent Hagerman, 15 - 20 community members selected at large	3 Years, rotating each year; Calendar Year	Recommendations made to President	President	President
Community College	The Roswell Branch Community College Board (a.k.a as the Community College Board) has a contractual agreement with the Board of Regents of Eastern New Mexico University. The agreement provides for the operation of a branch community college of Eastern New Mexico University. The operating agreement sets forth the terms and conditions for the operation of the institution which is known as Eastern New Mexico University-Roswell (ENMU-Roswell).	Monthly		Two year term		Board of Regents, Chancellor ENMU		2019
Faculty Senate		Monthly	One member per 10 Faculty Members (must have one associated with each instructional area)	Two year term, alternating		VP Acadmic Affairs	Elections by senate members	2019
Foundation	To promote the development of Eastern New Mexico-University (ENMU-Roswell), concerned citizens have incorporated a foundation.	The Board of Directors shall hold regular meetings semi-annually, with one meeting, considered the annual meeting, to be held in the second quarter (April, May or June) of each year.	The Corporation shall have not less than three nor more than eighteen directors and the directors shall be appointed by the Board of Directors. The President of ENMU-R shall serve in an advisory capacity as an ex-officio member of the Board of Directors.	Of the initial Board serving from and after August 1, 1999, two Directors shall each be appointed initially for a one-year term, three for a two-year term and three for a three-year term. Thereafter, the terms of all directors shall be three years.				2019
President's Cabinet	The President's Cabinet is comprised of the top-level college administrators. The cabinet discusses institutional issues and exchanges information on the daily operation of the college as well as develops approaches to strategic planning.		Members of the cabinet include the President, the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for Student Affairs, the Director of Human Resources, and the Executive Director of College Development. The administrative assistant to the President is the recording secretary and is a non-voting member of the cabinet.					2019
Professional Senate	Primary vehicle for Professional Senate participation in Roswell governance.	Monthly	This constituency group shall include all those exempt, non-classified employees who are primarily mid-management or lower, not instructional in assignment. This group shall have representation through the ENMU-Roswell Professional Staff Senate.	Three Year Terms		President	Elections by senate members	2019
Support Senate	Primary vehicle for Support Senate participation in Roswell governance.	Monthly	This constituency group shall include all non-exempt, classified employees. This group shall have representation through the ENMU-Roswell Support Staff Senate.	Two year term, alternating	Suggestions or recommendations are noted in the minutes and discussed with the proper channels.	President	Elections by senate members	2019
Boards/Senates	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Make Decisions/Recommendations	Report To	Approves Board	Year Last Met

Clubs and Organizations

Club/Organization	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Budget	Report To	Make Decisions/Recommendations	Approves Club	Year Last Met
Aviation Explorer Post 103	To provide experiences to help young people mature and become responsible and caring adults, and to provide experiences to help young people learn about aviation careers. Explorers are ready to explore the meaning of interdependence in their personal relationships.	August- May (once a month)	High School Students, Executive Officer, Post Committee (1 Chair and 2 or more committee), Advisor, Sponsor, Consultants	Annually	Fundraisers with funds housed with the boy scouts custodial account	AVP Technical Education and Boy Scouts, Campus President, Boy Scouts Representative, AVP Technical Education			September 2018-May 2019
Book Club									2019
Criminal Justice Club
Educators Rising
Faculty Book Club									2019
Get with Devin/Carolyn
Indigenous Peoples/Cultures
National Society of Leadership and Success
Nursing	Raise funds for the nursing pinning ceremony.	Monthly and as needed.	Level 2 nursing students	1 year	Dependent on money left and money raised	Level 2 Nursing faculty rep and Nursing Program Director		Nursing Program Director	2019
OTA
Phi Theta Kappa
Psychology/Film
Skills USA
Veteran/Entreprenuerial
Club/Organization	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Budget	Report To	Make Decisions/Recommendations	Approves Club	Year Last Met

Advisory Boards

Advisory Boards	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Make Decisions/Recommendations	Report To	Approves Board	Year Last Met
Nursing Advisory	Establish and maintain clincial partnerships while pursing a collaborative effort to obtain and share information which benefits all parties.	Annually and as needed.	Administration from clincial facilities, commnity representation, parties of interest.	No limit	The Board has no voting right or controlling power over the nursing program. However, recomendations and suggestions are highly taken into consideration in regards to revisons to the nursing program.	N/A	N/A	2019
EMT Advisory
Respiratory Therapy Advisory
Aviation Advisory
Industrial Technology Advisory
Need to add rest of boards
Advisory Boards	Purpose	Meeting Schedule (weekly, quarterly, annually, etc.)	Members Assigned	Member Term Length	Make Decisions/Recommendations	Report To	Approves Board	Year Last Met