Purchasing - Purchasing Guidelines

Home Purchasing Code of Ethics Purchasing Guidelines Bids/RFPs Staff

The following dollar guidelines have been established to assist in competitive pricing:

0 to 1000.00	No restrictions - at best price.
1000.01 to 5,000.00	Three quotes in the form of oral, telephone or written. The oral or telephone quotes are to be recorded for auditors' inspection.
5,000.01 to 9,999.99	Three written responsible quotes from the Vendors.
10,000.00 and Over	Formal Request for Bid or Proposal is processed through the Purchasing Department.

All documentation is to be recorded for auditor inspection.

Exceptions to the above rules are items/services that can be procured under State Purchasing Department contracts or agreements, Government Service Agreements (with special permission), and those items/services that are excluded from the competitive procurement of the New Mexico State Procurement Code.

The Purchasing agent or his/her designee has the sole authority for ordering supplies, materials, equipment, and the contractual services. According to New Mexico State law and University policy, purchases made without proper approval of the Purchasing Agent or designee may become a personal obligation of the person originating the purchase.