1. General Content. The compilation of the Eastern New Mexico University-Roswell Policies and Procedures Manual (P & P Manual) contains approved policies and related procedures for governing and administering Eastern New Mexico University-Roswell (ENMU-Roswell). Personnel handbooks that are distributed to each employee are intended to be policy documents auxiliary to the P & P Manual. These handbooks may contain personnel policies not included herein. Many policies and procedures that are directed to particular constituencies or administrative units, but not to the institution as a whole, are typically not included in this compilation. Policies and procedures not contained in this compilation in full are listed in section 1.3 Registry.
2. Purposes of the P & P Manual. The P & P Manual is intended to serve the following purposes:
A. To inform ENMU-Roswell employees of current policy and procedure.
The P&P Manual content is restricted to approved policies and procedures and such approved documents as deemed necessary for the administration and governance of the institution. Purely informational material, however important it might be, does not appear in the P&P Manual, but in various separate handbooks and other publications.
3. Administration of the P&P Manual. To effectively serve the purposes for which this compilation is designed, it is essential that the P & P Manual be kept current and accessible. The responsibility for assuring that the P & P Manual is current and accessible is assigned to Director of Human Resources. This individual is responsible for ensuring that the latest version of the P & P Manual is available for distribution via electronic mail and on the ENMU-Roswell web site for accessibility by all employees. The Director of Human Relations is responsible for any additions, changes, or deletions to the manual and for periodically reviewing the manual for currency.
4. Development of the P & P Manual. The first ENMU-Roswell P & P Manual was compiled in the early 1980's under the direction of Provost Loyd Hughes. Provost Hughes made the decision to compile the administrative and governance policies and procedures into a form to which faculty and staff could readily refer. In 1993, Provost Hughes directed a second major revision of the P & P Manual. In May 1993, the Administrative Council approved the revised compilation. Between 1993 and 2000, the institution revised various sections of the compilation. In 2000, Provost Travis Kirkland authorized a major revision linking the format with the ENMU-Portales Administrative and Governance Policies and Procedures Manual (AGP & P Manual). One of the goals of the 2000 revision was to convert the document into an electronic format that could easily be updated and distributed.
5. Format. Individual policy and procedure documents follow a standard format. The first section of the document states the purpose of the document. The second section typically states the policies (if any) established. The remaining sections set forth the various procedures established for implementing the stated policies. There are exceptions to this standard format. Documents such as constituency constitutions maintain their format to preserve their original appearance.
6. Numbering. Each topical "chapter" is given a number, such as 20. Each "document" within a chapter is also assigned a number. So, the second document in chapter 20 is numbered "2" and can be cited as "20.2". Each "section" of a document is also numbered. So, the fifth section of the second article in chapter 20 is numbered "5" and can be cited as "20.2.5." Within each section, the subsections are indicated by a capital letter first [such as A], then a number, and then a lower case letter [such as b]. Thus, a full citation down to the last subsection could read "P&P Manual, 20.2.5A1b." Roman numerals are not used. Documents not lending themselves to exact conversion to this system, and are not so converted.
7. Titles. The number and title of each document is listed at the beginning of the document and in the Table of Contents. Topical chapters are assigned appropriate titles as a general guideline to what may be contained in each chapter. The number and title of each chapter are at the beginning of the chapter and in the Table of Contents. Each section also has a title. Such titles are in bold print and are intended for ease of use of the document. The titles are not intended to be a technically correct part of the document, nor should any interpretation of a section include the title.
8. Editing and Publishing. Just as the content of the P&P Manual should be limited to approved documents, the editing (including updating) and distribution should be by an approved method and by those with documentary authority to do so. Section 1.2, Approval, Publication and Compilation of Policies and Procedures, outlines this process.
The Roswell Campus of Eastern New Mexico University is located about 6 miles south of downtown Roswell on approximately 160 acres of what was formerly a part of Walker Air Force Base. The campus is located in the center of what is now known as the Roswell Industrial Air Center.
In 1957, the New Mexico Legislature passed the Branch Community College Act. Governor Edwin L. Mechem signed the legislation into law thus making it possible for the establishment of branch colleges. Following this, the Roswell Board of Education petitioned the Board of Regents of Eastern New Mexico University to jointly establish a branch college in Roswell. The Roswell Branch Community College (the legal name for ENMU-Roswell) was officially established as a branch of Eastern New Mexico University in the fall of 1958. From 1958 to the fall of 1962, all the college classes were conducted in the evening using the facilities of Roswell High School. In January of 1963, the old Post Office building at Fourth and Richardson streets in downtown Roswell was made available to the Roswell Municipal School District to be used as a location for the college. The new location made it possible for the college to offer day classes for the first time.
After passage in 1963 by the New Mexico State Legislature of the Junior College Act, voters in the Roswell Municipal School District passed a mill levy election to raise $100.00 per full time equivalent student. This amounted to a .634 mill levy.
During the early development of ENMU-Roswell, the largest economic impact upon the city was the location of Walker Air Force Base, a Strategic Air Command (SAC) facility, just six miles to the south of the city. The land that Walker Air Force Base occupied was originally leased from the city of Roswell on November 10, 1941 for the Roswell Army Flying School and the Roswell Advanced Air Corps Training School. On December 28, 1945, the Air Corps Flying Training Command acquired this entire site by way of condemnation proceedings in Civil Court action number 665 in the U.S. District Court for the District of New Mexico. The Air Base served in a number of capacities during the intervening years and was declared a surplus military installation in 1967.
The announced closing of Walker Air Force Base as of June 30, 1967 precipitated a crisis for Roswell. The impending sudden loss of several thousand families accompanied by the inevitable economic impact dictated that strong measures be instituted to minimize the effect of the Base closure. Consequently, a Base‑Community Development Committee was formed and acted as a guiding force in planning. Four agencies were approved to acquire and use the vacated facility. The agencies were the City of Roswell, the State Spinal Hospitals Board, the Chaves County School System, and Eastern New Mexico University.
In March of 1967, Governor Cargo signed the Walker Air Force Conversion Bill authorizing the relocation of the Roswell Branch Community College to the former air base. The official transfer of 234.5 acres of military property to ENMU was accomplished on June 26, 1967. This land and permanent buildings that originally comprised the Roswell Campus were secured by a deed without warranty the 3rd day of June 1968. At the same time, the ENMU administration announced that the name of the community college would be changed to Eastern New Mexico University-Roswell. The physical move to the former air base (named the Roswell Industrial Air Center) was conducted during the summer of 1967.
Relocating to the former Walker Air Force Base meant that for the first time the college had the facilities to offer, in addition to its academic program, a sound occupational education program. The college initiated new training programs in vocational, trade and technical, semi‑professional and health occupation areas. The Adult Education Center opened in October of 1967.
The move of ENMU-Roswell to the Roswell Industrial Air Center necessitated a change in the local district, since the college was now outside the Roswell Municipal School District. Therefore, an election was held on January 9, 1968 to create the Roswell Branch Community College District encompassing all of the currently combined school districts of Dexter, Lake Arthur, Hagerman, and Roswell.
During the spring of 1981, 38.9 acres of land and accompanying buildings reverted to the federal government by mutual agreement. This was done in order to 1) fulfill requirements on use contained in the original deed; 2) reduce inventory of unused buildings and property on campus which are embodied in the master plan; and 3) provide a possible site for relocation of the Roswell Job Corps Center. Subsequently, in 1993, the institution sold another approximately 40 acres to the City of Roswell for military training and industrial development.
On February 9, 1982, the citizens of Chaves County passed a bond issue for a $5,000,000 capital outlay project. This increased the local property tax to one mill. Over the next six years, state support augmented the local amount by approximately $9,000,000. The approximately $14,000,000 was used for the construction of a new campus. The college completed the final phase in master plan in April 1989.
Shortly after completing the master plan, a movement to make the Roswell Campus an independent community college gained momentum. Independence would mean greater tax revenue for the college, but the citizens of the college district would have their taxes increased from one to two mills. A vote regarding the issue of becoming an independent community college was held on June 4, 1991. The voters of Chaves County soundly defeated the measure by over a two to one margin.
Through its history, enrollment at ENMU-Roswell has increased from 157 part‑time evening students in the fall of 1958 to more than 1400 in the spring of 1982 and approximately 3000 students during the latter 1990's. This growth is just one indicator that ENMU-Roswell is meeting the need for higher educational opportunity in this geographical area of New Mexico.