Community College Board Minutes
Eastern New Mexico University-Roswell
CUB, Fireplace Room
Thursday, May 4, 2006
6:00pm
Members Present: Milburn Dolen, Orlando Chavez, Albertina Silva,
Members Absent: John Jackson, Jose Chavez
Others Present: Judy Armstrong, Bill Jones, Dee Rogers, Bob Bowman, Paul Merryman, John Jones,
I. Call To order Milburn Dolen called the meeting to order.
II. Declare a Quorum Milburn Dolen declared a quorum.
III. Finalize Agenda: Albertina Silva moved that the agenda be approved:
Orlando Chavez seconded the motion. The motion carried unanimously and the agenda was finalized.
IV. Minutes Approval: Orlando Chavez made the motion to approve the minutes and Albertina Silva seconded the motion. The motion carried unanimously.
VI. Provost’s Remarks: Dr. Judy Armstrong distributed the Legislative sheet, outlining our requests and those funded.
Action Items:
IV. Spring Commencement List: Because Dean Bob Bowman had to leave early, he was permitted to present his agenda item first. The Spring 2006 Graduation List totals 309, with Youth Challenge at 30 and nine students from Ruidoso. Orlando Chavez moved to approve the 2006 Spring Commencement List and Albertina Silva seconded the motion. It was approved unanimously.
I. Budget Adjustment Requests FY 2005-06: Dean Bill Jones presented the 2005-06 BARs, representing a decrease by $1,020,035 of the current fund balance, to the Board for approval. Among the Adjustments is the transfer of expenditures from Public Service to Instruction and General to recognize the instructional credit-generating expenditures for the US Air Force Emergency Medical Service training program for rescue paramedics which accounts for a decrease of $987,579. All Requests are from unrestricted funds. Albertina Silva moved to approve the FY2005-06 Budget Adjustment Requests and Orlando Chavez seconded the motion. It was approved unanimously.
II. Operating Budget FY 2006-07: Dean Bill Jones handed out the FY 2006-07 Operating Budget for the Board to approve. The three summarizing points include: 1) the tuition and fee rates for full-time, in-district resident students increased by 6.31% per semester. The increase for full-time, resident out-of-district student will come to 6.32% and the increase for the full-time non-resident will be 1.52%. The second component used in developing the budget is increase in compensation for faculty and staff, equaling 4.5%. And the third factor is a 4% increase in housing rates, along with the increase in the meal plan fee, resulting in a 5.6% to 6.9% overall. Orlando Chavez moved to accept the 2006-07 Operating Budget and Albertina Silva seconded the motion. It was approved unanimously.
III. Open Meetings Policy: Dean Bill Jones summarized the Open Meeting Policy Resolution, subject to approval by the Board. The only changes made to this annual document were to (1) change the current date and (2) update the names. Orlando Chavez moved to accept the Open Meetings Policy and Albertina Silva seconded the motion. The Board approved unanimously.
V. Operating Agreement 2006-2008: Provost Judy Armstrong presented the updated Operating Agreement. After some discussion of the regular term of the current Operating Agreement which runs from 2006 to 2008, and the fact that the new Board members will be elected in the Spring of 2007, the ending date will remain 2008. It was mentioned that one of the terms states that “This Agreement may be terminated by mutual consent or may be terminated by either board upon six months’ notice,” which would allow for a new Operating Agreement in 2007 after the school board elections, if the members choose to change the Agreement. Albertina Silva made the motion to accept the Operating Agreement as written and Orlando Chavez seconded the motion. The Board voted unanimously to accept the Agreement.
VI.Community Advisory Council Membership Approval: Provost Judy Armstrong brought to the attention of the CCB the Community Advisory Council Membership List for approval. Orlando Chavez moved to approve the membership list and Albertina Silva seconded the motion. It was approved unanimously.
VII. Web Site Development and Administration Certificate of Occupational Training: Dean of Instruction, Dr. Dwight Rogers, presented Web Site Development and Administration Certificate of Occupational Training for approval by the Board. The Rationale outlining the program showed the impact of a program like this offered at ENM-Roswell, not only as an additional course offering, but also for the enhanced promise of another advanced degree in technology. Albertina Silva moved to accept the Web Site Development and Administration Certificate of Occupational Training and Orlando Chavez seconded it. The motion passed unanimously by the Board.
VIII. Heating, Ventilation, Air Conditioning-Refrigeration Technology Degree/Certificate Programs: Dr. Rogers presented the Heating, Ventilation, Air Conditioning-Refrigeration Technology Degree/Certificate Programs for approval by the Board. The decision to offer these programs is based on the industry data in existence of many opportunities for HVACR technicians. Orlando Chaves moved to approve the Heating, Ventilation, Air Conditioning-Refrigeration Technology Degree/Certificate Programs and Albertina Silva seconded the motion. It was approved unanimously.
IX. Associated Fees for Heating, Ventilation, Air Conditioning-Refrigeration Technology Degree/Certificate Programs: Dr. Rogers presented the associated fees for the Heating, Ventilation, Air Conditioning-Refrigeration Technology Degree/Certificate Programs, explaining that they pay for all consumables associated with the Programs. Orlando Chavez moved to approve the associated fees and Albertina Silva seconded the motion. It carried unanimously.
X. EMS Training Center Card Fee: Dr. Rogers asked that the EMS Training Center Card Fee be approved by the Board. The fee will cover the cost of staff for the Training Center. Orlando Chavez moved and Albertina Silva seconded the motion to approve the EMS Training Center Card Fee. It carried unanimously
XI. Special Fees: Dr. Rogers stated that the Curriculum Committee, Instructional Council and Administrative Council have approved and recommended a change to the special fees applied to Computer Applications and Support (CAS), Microsoft Lab Fee, and Computer Information Systems (CIS)/Web Development and Administration (CWEB) Lab Fee for inclusion in the 2006-07 ENMU-Roswell catalog and asked the CCB to approve. With a motion from Albertina Silva and a second from Orlando Chavez, the vote was unanimous to approve.
Information Items:
I. Community College Board Election in 2007: Dr. Judy Armstrong stated that the attorney for ENMU-Roswell will compose the proclamation for the CCB to take forward in support of the election in February 2007. At the time of the next meeting, ENMU-Roswell will present for the CCB’s approval, both the Resolution and Proclamation for the Community College Board Election.
Other Business:
There being no other business, the meeting was adjourned at 7:00 pm, with a motion from Orlando Chavez and seconded by Albertina Silva.
The next meeting will be September 14, 2006, 6 pm.